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The American Journal of Physiology-Heart and
Circulatory Physiology has taken the electronic route along with
the other journals from the "family" of the American Journal
of Physiology. Since February 1, 2001, in an effort to expedite
the peer review process and, ultimately, time to publication, the
journal now requires electronic submission of manuscripts.
Traditionally, authors were required to mail four hard copies of the
manuscript to the Bethesda office, where they would be opened, sorted,
counted, and checked before a manuscript number was assigned. They
would then be dispatched to the Editor's office where they were
assigned to reviewers who would then receive the hard copy manuscript
in the mail for review. This process, while efficient, was slow as well
as expensive. Considerable time and cost was involved to the author,
particularly an overseas author, in preparing, printing, and mailing
the initial submission, only then to repeat the process at revision and
acceptance and finally again at page proof stage. We are entering our
third month of online submission and review experience. There has been a learning curve with its concomitant share of "rough spots." Most
of the problems have been associated with the Editors and selection of
Reviewers. These kinks are being worked out and will culminate with
software and hardware upgrades in the near future.
The American Physiological Society (APS) began experimenting with
electronic submission and peer review in July 1999. Whereas this was a
new process for many APS authors, the Society is in fact only following
the route of many other scientific societies and publishers. In the
last 2 years considerable efforts have been made based on input from
users at all levels to streamline the process and make it more user
friendly. The online submission process is now a simple two-part
process; the first part consists of entering information or
bibliographic data, followed by the upload of the entire manuscript
saved as a Portable Document Format (PDF) file on a secure website
known as APSCentral (www.apscentral.org). The use of a PDF file allows
the manuscript to be viewed and downloaded easily on the Internet while
remaining secure. PDF has come to be regarded as a standard format for
sharing files across the Internet. PDF files are created by using Adobe
Acrobat software, which is not a word processing software, but a file
formatting software that preserves all of the fonts and images of the
original document regardless of the software used in preparation. Adobe Acrobat software is available at a substantially reduced price through
educational institution bookstores worldwide. If authors cannot easily
obtain this software, they may use a free online PDF creation service;
the link is listed in the Instructions to Authors. Reviewers usually
print out the manuscript to review but return the critique
electronically. The main benefit of electronic submission is that many
APS journals now average an 18-day turnaround time from submission to
first decision, and AJP-Heart and Circulatory will endeavor
to follow this lead.
The key to a successful electronic submission is to be prepared. Full
and frequently updated instructions to authors are available on the APS
website at
http://www.the-aps.org/publications/journals/pub_quick.htm. If
authors encounter difficulties during the upload process, they should seek help. APS does not recommend spending more than 30 min on
PDF file creation. If you are spending more time than this, you should
contact support{at}scholarone.com via E-mail or call the Bethesda office
during regular office hours. The other benefit of electronic submission
is that, when accepted, the manuscript will be published almost
immediately online. Shortly, APS will introduce Articles in PresS,
which will publish, with the author's permission, the electronically
accepted paper in manuscript form. This will be a citable document,
searchable on Medline, and will have its own unique reference. Only
complete electronic manuscripts of original research will be eligible
to participate in this new and exciting process. Whereas it is true
that the copy edited and polished print version will still take
3-4 mo to be published, your manuscript, with its minor errors,
will be citable within days of acceptance. Not only will Articles in
PresS markedly increase timeliness of communication, but will also
establish publication priority-giving credit where and when it is due.
I thank all of your for your patience and urge everyone to participate
fully in these new ventures, which will soon become a standard for the
scientific community.